Positions Available

Positions currently available:

DanceFlurry Organization and Flurry Festival Bookkeeper

Flurry Festival Administrative Manager 


DFO & Flurry Festival Bookkeeper Job Responsibilities:

The DanceFlurry Organization (DFO) is seeking a freelance bookkeeper. Hours will vary throughout the year, up to 10 hours per month except for a seasonal peak in January and February. The bookkeeper is an independent contractor working remotely and reports to the Treasurer.

The DanceFlurry Organization is a non-profit organization dedicated to connecting and inspiring people through traditional music and dance. With the help of our volunteer event organizers, we produce over 15 dance series and special events in the Albany, NY area. We also provide grants and technical expertise to other organizations whose mission matches ours.

Responsibilities:

  • Use QuickBooks and other software applications to post up-to-date financial transactions. Become familiar with the DFO chart of accounts.
  • Coordinate with DFO sponsored Event / Dance Organizers to pay vendors and collect transaction details necessary to complete data entry (typically check request or other pre-approved transactions, name, address and W-9 form for each individual payee).
  • Bi-weekly transfer funds from Paypal account, categorize the transaction or create matching deposit with categorized totals from downloaded Paypal activity report. 
  • Receive and process correspondence, invoices, payments addressed to DFO’s Latham NY PO Box from the DFO administrator.
  • Enter check data. Maybe also print, sign and mail checks (seasonal volume peaks)
  • Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.
  • Coordinate with the Treasurer, administrator, and/or CPA to comply with non-profit tax return filings (990, Charity)
  • Assist Treasurer with NYS Sales Tax filing if required (March)
  • Reconcile Bank Accounts
  • Prepare and file 1096s and 1099s, as necessary
  • Collect W-9s and attach to Vendor profiles

Knowledge, Skills, and Abilities

  • Working knowledge of QuickBooks Online
  • Familiarity with generally accepted accounting principles (GAAP) and Internal Revenue Service (IRS) code
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy

Applications will be accepted until the position is filled. Please direct correspondence to Finance@DanceFlurry.org.


Flurry Festival Administrative Manager 

Position Summary 

The DanceFlurry Organization (DFO) is a nonprofit organization dedicated to connecting and inspiring people through traditional music and dance. The organization sponsors monthly dance series and outreach events, and provides grants for educational and community programming. The DFO’s flagship event is the annual Flurry Festival, a 3-day celebration of music and dance located in downtown Saratoga Springs, NY, which typically draws 4,500 participants, performers, and volunteers.

The Festival is run by the 25-30-member Festival Committee. Five of the members are part time paid staff: Program Curator, Marketing and Fundraising Manager, Tech Manager, Administrative Manager, and Administrative Assistant. All paid staff report directly to the DFO’s Board of Directors.

The Administrative Manager is a part-time paid contractor that oversees budgetary, logistical, and planning operations for the Flurry Festival, as well as leadership of the Festival Committee. This person will be expected to adhere to the duties and responsibilities outlined below, the timeline/deadlines for Flurry Festival, as well as written and verbally communicated expectations expressed by the all-volunteer Board of Directors. Planning responsibilities are year-round, with the concentration of labor during the 6 months leading up to and immediately following the festival.

Key responsibilities of the position include:

Logistics of overseeing or arranging venue contracts and insurance, performer contracts and housing, meetings and logistics with festival venues, hotel rebate program, ride sharing, and potential virtual festival programming.

Leadership of the management team in developing a budget, scheduling meetings, project management and communications, making needed adjustments to festival planning or structure, responding to Covid-related complications or impediments, general troubleshooting, and reporting to the DanceFlurry Board of Directors.

Oversight of the Festival Planning Committee, including filling and training open committee positions, coordinating and facilitating regular committee meetings, providing necessary resources for crew chiefs, and problem solving with the committee.

Running the festival, including frequent and flexible availability in the weeks leading up to and during the event to address urgent questions, problems or tasks.

Desired Skills: 

  • Leadership-oriented – ability to assess the strengths and needs of a team and provide resources for success; accountability for project outcomes
  • Organization – ability to develop and monitor timelines and coordinate multiple projects among different groups of contributors
  • Communication – develop strong working relationships, with clear expectations, among management team and Festival Committee
  • Attention to detail and timeliness in all aspects of tasks
  • Comfort with shared spreadsheets and other project-managements tools
  • Flexible time management – ability to address festival-related needs when and as they arise

View the complete job description online HERE. Or download a copy at 2022 Administrative Manager job description.

How to Apply: 

Candidates are invited to submit a letter of intent, resume, and references to Noel Kropf at finance@danceflurry.org. Questions may also be directed to finance@danceflurry.org. Confidentiality is assured. For consideration, applications must be received April 22, 2022. A background check will be required for the selected candidate.